Filing systems can be of various types and there are times when it is so complex that the person who has filed it is the only one who can use it. It is a good idea to sit down and discuss how to set up a system for household filing in the process of home organization.
It will become simple for others to use if you keep it uncomplicated like keeping them in alphabetical order if possible, putting a clear label on everything. As far as possible you should be able to understand by seeing the system. Others should be able to understand the home filing system even when you are not present. In fact it will be easy even for the house sitter if the files have been placed in a simple system.
There are three categories of filing system which include Working, Reference, and Deep Freeze or Archival.
Working Files are the files which are most important for you and it should be kept in a place which is nearest to you when you are into home organization. It also depends on where you are in your work place or your home. They can be kept in your office or the main place where all your planning takes place depending on your requirement. So that everything goes on smoothly you should keep the details and materials you depend on in place which is centrally located. You can keep this in a closet or cupboard, it should be a place which is easy to reach and is near the place where you plan, decide on paying bills, manage your correspondence, and other useful reference material is stored. In fact these are the files which have your present financial information as well as the work you are doing now.
Then are the Reference Files when you are in the process of home organization. This is not something which you need on a day to day basis but contains details you may not need daily but require to see quite often. Most of the time these files will have details on housekeeping, hobbies, your family history, career or whatever is present in your life now, but is not very essential for the working of your household on a daily basis. It is wonderful if you can store the Working files as well as the secondary files together but Reference files must be easy to access.
Deep Freeze Files are also a part of your filing system but normally has nothing there. There could be more in a writers home as they keep support files for the books and articles they write but that too has to be shifted out from time to time for home organization.